The pre-inscription is open from 10 February until 31 May 2023 (included).
All preinscriptions receive a free T-shirt per person.
Your inscription is complete when your payment is received.
Campers (mobile homes) are only allowed when pre-inscribed and indicated.
They will have to pay € 10.00 extra per night if they need electricity.
Without electricity there are no extra costs. The limit is 100 campers. There
are only 40 camper places with electricity available. They are assigned on a first
inscribed, first served basis. With inscription, a standard of 4 days for electricity
will be calculated. Adjustment can be made, if necessary, after the Treffen.
At the treffen site, there is no electricity for the tents, except when you
need this for medical reasons. The area with electricity is a separate area,
so if you need this, sadly you can't have your tent in the group with
all your friends. You have to indicate on the inscription form below that you need
medical electricity. As the number of places we can provide with a hookup are limited, we
will request a proof of the medical reason. This to prevent abuse and make sure that
everybody who really needs it, gets it. We count on your understanding for this.
It is not possible to get to the treffen site before Wednesday 12-07-2023.
If you arrive early, you can set up your tent on the campsite nearby. Information
about the campsite available on their website, also available in English and German. A list of
the prices can be found here.
When the treffen starts, you will have to move your tent to the treffen site. If you decide
to stay on the camping, these cost are not included in the treffen fee.
It is also possible to rent a room in the student house on site.
There are 2- and 3-person rooms available with a bathroom in the hall per 4 rooms. The
information about the student house can be found here.
Refund when cancelled
If you cancel BEFORE 31-05-2023, your inscription fee will be fully refunded.
When you cancel AFTER 31-05-2023, all except € 20.00 per person will be refunded.
This is because the T-shirts are ordered then. The organisation will make sure
you get your T-shirt.
For questions or changes to your inscription, send a mail to
treasurer@gwef.eu or
secretary@gwef.eu.
If you want something to be changed, you can send a mail so we'll make the
change for you. We will send you the changed inscription form afterwards.
You can also do the inscription again. Your previous inscription will be
disregarded.
Please pay the total amount to : GWEF Anniversary Treffen 2023
IBAN: BE92 1030 8295 9623
BIC: NICABEBB
Address GWEF: Schommelstraat 30, 9000 Gent, Belgium.
Please mention your name and member number (if any) with your payment.
